Trust & Policy

The Three Cancellation Windows — And Why the 6-Hour Line Exists

By Arjun Rao · Operations Lead, Rental Wheelz — 6 years managing self-drive fleets in Bengaluru · 2026-09-02

The Three Cancellation Windows — And Why the 6-Hour Line Exists

Our cancellation policy has three tiers, and each one maps to something real rather than an arbitrary penalty. More than 24 hours before pickup: full refund, no questions, because the car can still be reassigned to someone else with no disruption. Between 6-24 hours: 50% refund, because the vehicle is already blocked and effectively unavailable to other renters in that window.

Inside 6 hours: no refund. That line exists because a car scheduled for a same-day pickup that close has usually already been prepared — cleaned, fuelled to the agreed level, sometimes already positioned for delivery — and can't realistically be rebooked to fill the slot. It's not a penalty for changing your mind; it's the point past which the cost of holding the car for you has already been incurred on our side.

Bengaluru specific

The 6-hour cutoff isn't arbitrary — it's roughly when a car scheduled for your slot has already been pulled from availability and can no longer realistically be rebooked to another renter that day.

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